Regular Board Meeting Summary

Regular Board Meeting Summary
Posted on 11/30/2018
Regular Board Meeting SummaryFOR IMMEDIATE RELEASE

High Prairie, Alberta – The HPSD Board of Trustees met on Wednesday, November 21st for their regularly scheduled board meeting.

The meeting began with the election of a new Vice Chair. The position became available after former Trustee Joy McGregor resigned as a Ward 4 Trustee in October 2018. Ali Mouallem, also from Ward 4, was elected as the new Vice Chair. Trustees then discussed Board Policy 8 - Committees. Karin Scholl has joined the Employee Recognition Committee and Ali Mouallem will continue to represent Ward 4 on the Slave Lake Joint Use Committee and, with his new role as Vice Chair, will chair the Planning and Priorities Committee.

The Board then discussed Administrative Procedure 241 - Healthy School Communities. Trustees reviewed information from COSC, Student Leadership, school visits, and the community survey and made the recommendation to administration to amend the procedure to the previous levels of choose most often and choose sometimes foods, 2 fundraising allowances with choose least often foods, and 4 choose least often days.

The Board received a delegation from MNP LLP who presented the audited financial statements for the division.

Trustees then received another delegation from a family regarding busing arrangements to their school of choice in Peace River.
Class size was also discussed with respect to talks about provincial class sizes. Currently, administrators are able to make site-based decisions on class sizes through their strategic planning.

The Board received and accepted a meeting from the Village of Donnelly to coincide with their school visits in the area.

Trustees then discussed busing boundaries specifically related to the delegation they received earlier in the meeting. The request from the delegation for HPSD to write a letter of support to Peace River School Division to provide busing to Holy Family Catholic Regional School Division for the delegation’s children was defeated.

The Board reviewed information from the Public School Boards’ Association of Alberta’s “Together for Students” campaign. It is self-described as “... a new community engagement initiative to talk about the future of education in Alberta, and why one inclusive, diverse education system is the answer”. The Board of Trustees voted in favour of supporting the campaign in principle.
The Board reviewed information on a playground grant that is being made available by the Government of Alberta and how it could support current needs by HPSD schools.

During the Question/Answer period, trustees also asked the process for addressing content on HPSD Facebook pages, specifically the video of students at Georges P. Vanier School protesting changes to Administrative Procedure 241. Administration reviewed the current best practices that are in effect for addressing division-owned social media accounts.

Trustees discussed the Three-Year Education Plan and Annual Education Results Report and approved it with several minor amendments. The approved 3YEP and AERR will be posted on the HPSD website by November 30th.

Trustees carried amendments to Board Policy 7 - Board Operations to allow for an additional 9 full days of honorarium for preparation for required meetings throughout the school year.

A by-election for the vacant seat in Slave Lake has been scheduled in 2019. Pending agreement by the Town of Slave Lake who have traditionally facilitated polling stations. The anticipated nomination day is January 7th, 2019 with the by-election occurring on February 4th, 2019.

Trustees approved a sponsorship of the 2019 North West Regional Skills Competition in the amount of $2,000. Students from HPSD regularly attend or audit the competition.

Lastly, Trustees reviewed the finance report before moving into closed for the remainder of the meeting.

END

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