Regular Board Meeting Summary

Regular Board Meeting Summary
Posted on 09/26/2019
Regular Board Meeting SummaryFOR IMMEDIATE RELEASE

High Prairie, Alberta – The HPSD Board of Trustees met on Wednesday, September 18, 2019, for their regularly scheduled meeting. They began by accepting the consent agenda, adding items to the agenda, and moving onto the other agenda items.

The first item on the agenda was the Public School Boards’ Association (PSBA) 2020 draft budget and membership dues. Membership fees in PSBA have not changed for the upcoming year.

Trustees then discussed school fees with the recent changes as part of the newly proclaimed Education Act. The school fee regulation can be found on the Alberta Government website here.

The Board reviewed a draft administrative procedure regarding tobacco use including vaping. Trustees elected to table any recommendation until after this can be brought to the school councils for further input from parents and guardians.

Board Chair Joyce Dvornek spoke on the Public School Boards’ Council (PSBC) August meeting highlights and report. One point of mention was with respect to the annual resolutions that arise as part of the Alberta School Councils’ Association annual general meeting. The recommendation brought forward was to hold the division’s Council of School Councils meeting after the resolutions are available (mid-winter) so that all division school councils can review each resolution and be prepared to discuss and vote on each resolution.

The Trustees then discussed airborne allergens in schools. A question was posed on the status of Administrative Procedure 317 - Severe Allergies and how schools implement the procedure in the case of airborne allergens. Administration noted that administrative procedures are used as guidelines and allow flexibility to accommodate a variety of scenarios without a “one-size-fits-all” mandate.

The Board received a report from Secretary Treasurer Jody Frowley on the assignable time in the division over the past year. Assignable time is part of the negotiated collective agreement.

Human Resources Manager Krista Hauffe gave a presentation on current HR processes including best practices, advertising, contracts, and total number of staff in the division.

Trustees discussed class size and the process that takes place when the number of students warrants the hiring of additional personnel. Administration described the process and noted that as students are still moving into and out of schools, we are monitoring the situation closely with school administrators to ensure that, especially in the case of specialized teachers, we are responding accordingly.

Deputy Superintendent Margaret Hartman discussed a recent alternative to the current Violent Threat Risk Assessment which is being used by the Division. The Board endorsed the change which provides a common-sense approach to comprehensive school threat assessment.

Trustees discussed the policy review of the Board Policies as it will unfold over the 2019-20 school year. The Board reviews all policies every 3 years.

The Board approved the purchase of a new commercial stove for Kinuso School pending 3 quotes.

Trustees then received the Finance Report and then proceeded into closed for the remainder of the meeting.


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